Three reasons HR departments should embrace digital identity tools in 2025

Three reasons HR departments should embrace digital identity tools in 2025

Hiring a new candidate can be a lengthy process for HR teams that involves a substantial amount of document verification. Keeping this process safe and secure is especially important in sensitive fields such as finance, healthcare, or legal professions, where a detailed list of qualifications and credentials often needs to be meticulously checked before an individual can officially step into their new role.

To save HR departments time, digital identity checkers are a highly valuable tool – and we hope to see more departments embracing these tools in 2025. These solutions not only enhance efficiency but also offer a safer document check process.

Below are the top three reasons why your HR team should be implementing digital identity tools in 2025:

1. Streamlining Right to Work checks

Right to Work checks can be complex. However, with a fully digital approach, these checks can now be completed entirely online, ensuring compliance with UK legislation regardless of where a candidate is located.

Digital platforms such as Digidentity's streamline the process, removing the need for in-person verification and enabling HR teams to manage onboarding more efficiently.

This approach is particularly beneficial for remote and hybrid workforces, where flexibility and security are key priorities. By adopting digital tools for Right to Work checks, HR teams can enhance their recruitment processes while maintaining compliance with ease.

2. Qualified Electronic Signatures (QES)

Once a candidate has received their official documents, they need to sign them and agree to any terms. It’s important this is done in a legal way, and Qualified Electronic Signatures (QES) offer an EU endorsed method to verify the identity of the signatory as well as their consent to the document’s contents.

As QES are uniquely linked to individual signatories, they hold the same legal standing as traditional handwritten signatures within both the UK and EU, positioning them as a trusted option for legally binding agreements across borders.

Aside from being legally binding, QES signatures also offer a heightened level of security, ensuring that documents are safe against tampering or forgery.

3. Online DBS Checks: Supporting Safer Hiring Practices

In some industries, DBS checks are a must – but they can be a labour intensive process, with DBS checks in the UK requiring multiple different types of ID to be processed. By moving this online, HR teams can save themselves time and money by speeding up the processing and ensuring safety when checking documents.

Embrace digital identity tools for smarter, safer hiring in 2025

Digital identity is key to meeting the needs of the modern workplace. By implementing digital identity solutions, organisations can save time, reduce administrative burdens, and improve the security and reliability of their hiring practices – and mean safer hiring for all in 2025.

Read more about our solutions here.